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Academic Policies > Chapter 2
1. ACADEMIC CALENDAR a. The Academic Calendar of each institution under the jurisdiction of the Board shall provide for an academic year minimally consisting of two sixteen week semesters totaling 150 instructional days plus five final exam days each semester. b. Each Regents university shall file a three-year Academic Calendar adhering to holidays and breaks approved by the Board. Each institution shall follow the calendar as approved by the Board. Any deviation for reasons other than natural disasters or national emergencies must have prior approval of the Board. (6-19-70; 1-18-90; 5-20-93) 2. COURSE NUMBERING SYSTEM a. In order to maintain a common system of classification of academic information for all Regents institutions, course levels are to be identified by the first digit catalog course number as follows: 000-099 No credit courses. 100-299 Lower division, undergraduate. Designed as freshman-sophomore courses. 300-499 Upper division, undergraduate. Designed as junior and senior courses. 500-699 Upper division, undergraduate. Primarily for juniors and seniors, with enrollment of less than 50% Graduate I students. 700-799 Graduate and upper division. For Graduate I students primarily; with enrollment of less than 50% undergraduates. 800-899 Designed primarily for Graduate I students. 900-999 Designed primarily for Graduate II students. Grad. I = Courses and thesis for Masters students who will ordinarily have accumulated from 1 through 30 graduate hours and students enrolled in professional schools (Law, Veterinary Medicine, M.D., Architecture, etc.). Grad. II = Courses for Specialists and Doctoral students who will ordinarily have completed greater than 30 hours of graduate work. The dual listing of courses may be permitted on a limited basis with the written approval of the graduate dean of each institution. A current list of such dually listed courses shall be maintained by each university. (4-18-91) b. Types of Instructional courses are to be identified by a single digit as follows: 0 = Regularly scheduled academic courses with designated credits. 1 = Laboratory Courses. Those courses which require a student to spend some part of the time in a laboratory and where typically the contact hours exceed the credit hours. 2 = Experiential Courses. This category includes such experiences as practicums, internships, student teaching, field experiences, and other irregular courses not fitting in the category No. 0. 3 = Appointment Courses (non-research). This category includes courses for individuals--readings, independent study, music lessons, etc.--with the primary criteria for determination being a one-to-one relationship between professor and student. 4 = Individual research courses which usually meet on an appointment basis. This category includes thesis and dissertations at the graduate level. 5 = Activity Courses. Courses which meet to develop a performance criterion or skill through continued practice (i.e., band, chorus, P.E. activity course, theatre participation, debate participation, ROTC leadership training and varsity sports). c. Program category and subcategory as defined in the manual Classification of Instructional Programs (CIP) (U.S. Govt. Printing Ofc. 1986) are to be identified by the last four or six digits of the course identification, and college and department are to be identified by the first three digits, resulting in a seven or nine digit course identification number. (6-23-88) d. Only the three digit course level and number portion need be used by students for regular course and catalog identification purposes. The nine digit number is to be printed on the class card and at the end of the narrative course description in the catalog to facilitate data processing and visual access. (6-23-88) e. Additional guidelines for application of this policy are available through the Director of Academic Affairs for the Board. (1972, 1986)
a. College-Level Examination Program
(CLEP) b. One-half the credit hours earned through campus-developed and administered tests may be included in the instructional base. (1-18-74)
a. Academic credit for courses or programs involving travel shall be granted under the same conditions and by the same procedures as for other courses offered for credit by the institution. b. No program for instructional activities outside the State of Kansas shall be approved by any Regents institution if: (1) The proposed courses do not fall within the authorized program of the institution; or (2) The instructors are not duly qualified members of the faculty of the institution concerned; or (3) The activity is designed to produce a profit for any individual. c. The organization of non-credit hours by individual faculty or staff members to be conducted at times when they are not being paid by the State of Kansas, shall be permissible provided all reasonable precautions are taken to avoid the appearance of institutional sponsorship. d. Nothing in this statement is intended to modify currently accepted practice relating to extension programs. (2-18-72)
For each unit of graduate credit in intensive courses of short duration (e.g., workshops, skills, didactic or other special courses), there should be at least 15 hours of direct instruction together with the usual amount of out-of-class scholarly work. Direct instruction should extend over a period of at least three days per credit, with no more than one credit earned per week. In rare instances, the graduate dean may authorize exceptions in advance, provided there is documentation that the requirements for direct instruction and outside work are met. Course publicity will indicate the nature of the outside work in sufficient detail as to indicate a reasonable understanding of the amount of work involved for a typical student, as well as a date for completion of the work. (3-16-89)
a. All academic extension policies and procedures shall be considered and approved by the Board prior to implementation and shall be included herewith as Appendix F to the Board Policy and Procedures Manual. b. The Director of Academic Affairs of the Board shall be responsible for the development, implementation and coordination of policies and procedures that will serve to achieve an effective and efficient system of credit and noncredit academic extension instruction including distance education and off-campus face-to-face courses and programs. c. Fees for academic extension courses shall be established by the Board. Guidelines for establishing fee recommendations for academic extension courses and programs may be developed and recommended through the council system and approved by the Board.
a. Academic Planning Annually, each of the Regents institutions shall prepare and submit to the Board by December 1 the Consolidated Unclassified Report with a format developed by the Executive Director in consultation with COCAO. (11-16-79; 12-17-82; 6-23-88; 2-19-98) b. Program Review
c. Program Participation--Outside Funding No institution may accept a grant or gift to enter a contractual relationship for any program contrary to or outside the scope of mission and programs authorized by the Board for that institution. No program by its terms or implications can obligate the institution to continue such program after the expiration of outside funding for the program except by prior approval of the Board. (5-20-60) d. New Academic Units and Academic Programs (9-18-97)
e. Centers, Institutes and Bureaus (1) The following general criteria apply to all centers, institutes and/or bureaus established in the Regents system after June 28, 1995, with the sole exception of administrative and clinical units which are nonacademic in nature: (a) Purpose: Establishment of such a unit should enhance the visibility of a given subject or activity. Each unit shall provide an exact and detailed description of its scope. (b) Resources: Sufficient resources should be provided for any unit to meet the goal of increased visibility. (6-24-99) (2) Centers of Excellence, which are funded through legislative appropriation, should have state and nation-wide recognition and should be unique within the state. Centers of Excellence require consideration and approval by the Board and the Legislature. If a unit is self-sufficient, no Board approval is required. (6-24-99) f. Accreditation The Kansas Board of Regents believes that accreditation is an important indicator of institutional and program quality but that it must be balanced by considerations such as the relationship of accreditation to institutional mission, role, and aspiration, as well as, the costs associated with accreditation visits and recommendations. (1) Board approval is required when any Regents university seeks accreditation for any program which it does not hold. Board approval shall be preceded by a formal proposal to the Board to seek accreditation. Where a program at any Regents institution is unaccredited, Board approval must be obtained and granted prior to beginning the accreditation process. The proposal should include information on the accrediting agency and a table of costs associated with accreditation. (2) The Director of Academic Affairs shall provide the Board with a report on the accreditation status of the Regents universities and their accredited programs in February of each year. The report shall include information on a) whether the institution or the program is accredited for the full term of accreditation and b) whether the institution or the program has received full accreditation status or is on probationary status. (3) Copies of all final accreditation reports shall be mailed to the Board office upon their receipt from the accrediting agency. (12-20-85; 3-20- 86; 12-19-86; 6-23-88; 9-16-93) g. Reciprocal Agreements (1) The Board is authorized to enter into and implement reciprocal agreements with other states and colleges and universities of other states for the mutual utilization of educational facilities to permit access for residents of the state of Kansas to courses of collegiate, graduate, or professional study not offered by any of the institutions under control of the Board. All such agreements are to be approved by the attorney general and filed with the secretary of state. (K.S.A. 74- 3219 and 3220) (2-20-87) (2) The Board is authorized to enter into and implement reciprocal agreements with governing boards of colleges and universities in other states or countries for pursuing courses of collegiate, graduate or professional study. All such agreements are to be approved by the governor and filed with the secretary of state. (K.S.A. 74-3221) (2-20-87) (3) The Board realizes that it should not expect the state to provide educational programs in all academic areas. As a result, existing reciprocal agreements and contracts for guaranteed admission (K.S.A. 76-721a) which provides education opportunities in dentistry, optometry, osteopathy and veterinary medicine shall be continued to avoid the development of such costly programs within the Regents system. (12-19- 86; 6-23-88) (4) The Chairman of the Board shall be authorized to execute all such reciprocal agreements on behalf of the Board, subject to approval of the agreement by Board counsel as to legal form, without formal Board action. (6-23-88) h. IPEDS (Integrated Postsecondary Education Data System) At the time IPEDS reports are submitted to the U.S. Department of Education duplicate copies of the same are to be submitted to the Board office. The purpose of the Board’s Intellectual Property Policy is to foster the creation and dissemination of knowledge and to provide certainty in individual and institutional rights associated with ownership and with the distribution of benefits that may be derived from the creation of intellectual property. The policy is intended to be a broad statement to provide uniformity among the institutions while allowing for institutional flexibility. The policy applies to all full or part-time employees, including students, creating intellectual property related to the scope of their employment while under contract with a Regents institution. When revenues are to be shared, the creator(s) shall obtain his/her share only after the institution has recouped any direct costs borne by the institution for equipment and materials and costs paid to third parties. The portion of the revenues to be shared among multiple creators shall be shared equally unless otherwise agreed in writing by the creators. Institutions shall develop written policies and procedures consistent with this Intellectual Property Policy. A. General Copyright Policy The ownership of the various rights associated with copyright are dependent upon the specific type of intellectual property. The institutions shall assert limited ownership of some of the various rights as set forth below. Since the Board has a fiduciary responsibility for the appropriate use of state funds, unless otherwise provided for under this policy, all rights associated with works produced as "work-for-hire" or other works that make "substantial use" of institutional resources belong to the institution. "Substantial use" means that the creator receives more than normal support for the project or receives time and/or resources specifically dedicated to the project. (1) Mediated Courseware
(2) Scholarly and Artistic Works Notwithstanding any use of institutional resources or the "work-for-hire" principle, the ownership of textbooks, scholarly monographs, trade publications, maps, charts, articles in popular magazines and newspapers, novels, nonfiction works, artistic works, like works, and supporting materials shall reside with the creator(s) and any revenue derived from their work shall belong to the creator(s). Except for textbooks, institutions shall have royalty-free use of the work within the institution, unless otherwise agreed in writing. (3) Manuscripts for Academic Journals
(4) Copyrightable Software The rights to copyrightable software with an actual or projected market value in excess of $10,000 annually, except software included in mediated courseware, shall be determined pursuant to the Board’s Patent and Copyrightable Software Policy. (5) Student Academic Creations The ownership of student works submitted in fulfillment of academic requirements shall be with the creator(s). The student, by enrolling in the institution, gives the institution a nonexclusive royalty-free license to mark on, modify, retain the work as may be required by the process of instruction, or otherwise handle the work as set out in the institution’s Intellectual Property Policy or in the course syllabus. The institution shall not have the right to use the work in any other manner without the written consent of the creator(s). B. Patent and Copyrightable Software Policy Patents obtained on inventions or the ownership of copyrightable software with an actual or projected market value in excess of $10,000 annually resulting from institutionally sponsored research shall be retained by the institution or may be assigned to an organization (hereinafter called the Organization) independent of the institution and created for the purpose of obtaining patents on inventions, receiving gifts, administering or disposing of such patents, and promoting research and the development of intellectual property at the institution by every proper means. The following regulations shall be followed with respect to inventions or software: (10-19-00) (1) Anyone who conceives an invention or who develops copyrightable software that is not included in mediated courseware resulting from a research project sponsored by the institution shall report the matter to the appropriate research administrator at the institution, who will recommend whether or not to forward it to the Organization. (10-19-00)
"It is agreed by the parties to this contract that all results of experimental work, including inventions, carried on under the direction of the scientific staff of the institution, belong to the institution and to the public and shall be used and controlled so as to produce the greatest benefit to the public. It is understood and agreed that if patentable inventions or copyrightable software grow out of the investigation and such inventions or software have commercial value, the cooperating agency shall receive preferential consideration as a prospective licensee, with a view to compensating said cooperating agency in part for the assistance rendered in the investigation." "It is further agreed that the name of the institution shall not be used by the cooperating agency in any advertisement, whether with regard to the cooperative agreement or any other related matter." (6) In case of a research project where it is proposed that all costs including overhead, salary of investigator, reasonable rent on the use of equipment, etc., are paid by an outside party, the outside party and the institution shall negotiate the appropriate assignment of all patent or copyrightable software rights prior to the provision of any funding by the outside party. The institution shall reserve the right to publish all data of fundamental value to science and technology. (7) Changes in the above policies may be made by the institution to conform to the requirements of the United States Government when contracting with the United States Government or a Federal Government Agency. c. Trademark Policy Each institution may develop a trademark policy that provides for the protection of the trademarks and servicemarks of the institution. d. Institutional Procedures The institution shall establish procedures that require employment contracts and course catalogs or syllabi to state that the employee or student is subject to this policy and to resolve questions concerning intellectual property rights and any disputes that develop under this policy. Final decisions on disputed matters will be made by the Chief Executive Officer or designee and shall constitute final agency action. (11-19-98) It is the policy of the Kansas Board of Regents that no honorary degrees shall be awarded by Regents institutions. (12-21-84; 4-17-87; 3-22-90; 9-16-93) 10. KANSAS REGENTS HONORS ACADEMY A Kansas Regents Honors Academy will be conducted annually, subject to available legislative appropriations, under the auspices of the Board as a means to enrich the academic experience of Kansas high school juniors and seniors. The Board shall appoint an Academy Coordinating Committee which shall be charged with advising the Board on all matters concerning the Regents Honors Academy. The Academy Coordinating Committee shall, on an ongoing basis, formulate and adopt policies relating to operation of the Regents Honors Academy which shall be filed with and approved by the Executive Director. (6-26-87) 11. NAMING OF ACADEMIC UNITS Schools, Colleges, Institutes, Bureaus, Centers or other academic units shall be named for an individual, individuals or business entity by the Board upon the recommendation of the chief executive officer of the Regents institution and the committee of the whole considering items related to academic affairs. No public communication of a proposed name shall be made until the name is presented for consideration to the open meeting of the Committee on Academic Affairs. (2-16-89) 12. ACADEMIC ADVISING
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