The Board shall fix tuition, fees required of every student as a condition of enrollment, student housing fees, building construction fees, and changes in academic fees.  The Board delegates to the chief executive officer of each institution the authority to establish user and administrative fees where the increase does not generate an amount in excess of $250,000 annually.  All such tuition and fees are to be incorporated in the Comprehensive Fee Schedule, which will be received annually by the Board.

a.  Institutional Procedures

Each state university shall submit proposed changes for the following to the student body president and to the appropriate student organization prior to Board consideration: (1) fees required of every student as a condition of enrollment; (2) student housing fees; (3) building construction fees; (4) changes in academic fees; and (5) tuition rates.  No student fees, other than user fees, shall be charged or collected by any state university for debt service on bonded indebtedness for any building or facility of such state university used primarily for academic purposes or providing health care services unless a student referendum is conducted in accordance with K.S.A. 76-742.

b.  Establishment or Alteration of Fees and Tuition Rates

i.  Board approval must be secured prior to the establishment or change of fees required of every student as a condition of enrollment, student housing fees, building construction fees; changes in academic fees; and tuition rates.  All proposed tuition and fee changes shall first be submitted to the Fiscal Affairs and Audit Committee of the Board.  The proposal shall be accompanied by a fiscal impact statement showing the increased revenue to be received and a detail of planned expenditures.  The proposal shall also indicate the involvement and comments of student organizations and the student body president during the review process.  The proposed tuition or fee change, financial impact statement and student organization comments shall be provided to all persons receiving the agenda of the Board meeting.  Final action on such proposed tuition or fee change by the Committee shall not be taken until the next regularly scheduled meeting of the Committee.

ii.   Any “Kansas Teacher of the Year” recipient may enroll for up to nine credit hours annually at any state university without payment of tuition or fees if the individual is actively pursuing a teaching career in Kansas.

c.  Calendar for Fee and Tuition Rate Adjustments

i.  The calendar to be followed for all student fees adjustments, except for emergency situations, shall be as follows:

(1)  Changes in student housing fees must go to the Board for first reading in November and to the Board for final action in December.

(2)  Fees required of every student as a condition of enrollment and administrative fees generating additional annual revenue in excess of $250,000 go to the Board for first reading and action at the same time as tuition rates.

(3)  Building Construction fees may go to the Board at any regular meeting.  Two readings are required.

(4)  Tuition rates and academic fee changes will be considered by the Board no later than June prior to the beginning of the fall semester for which they are effective.

ii.  The above tuition and fees shall be effective at the beginning of a fall semester, spring semester or summer session as  specified by the Board. 

d.  Payment and Fees

i.  All students are required to pay fees as published in the institution’s comprehensive fee schedule.  No student shall be permitted to enroll for any semester if there are outstanding delinquencies from prior semesters.

ii.  Short-term extensions of the fee payment due date may be granted for sponsored international students experiencing international monetary exchange difficulties, students certified to receive funds through the institution’s Office of Student Financial Aid, and for other extenuating circumstances at the institution’s discretion.  These students may receive tuition and fees extension privileges until not later than November 10 of the first semester or April 10 of the second semester, pursuant to written agreement with the institution.

e.  Collection of Overdue Accounts

The state universities are authorized to use commercial collection agencies selected pursuant to the process outlined in K.S.A. 76-745 to assist in collection of overdue student loan accounts, student housing accounts, and other appropriate accounts.

f.  Write-Off of Uncollectible Accounts Receivable

The chief executive officer of each state university shall request that the Director of Accounts and Reports write-off uncollectible accounts receivable pursuant to K.S.A. 75-3728a, et seq., as amended.

g.  Tuition Assistance for Faculty/Staff

Each state university may implement a tuition assistance program for spouses and dependents of full-time employees.  The specific parameters of the program as it applies to each institution and any subsequent changes must be approved by the Board in advance of implementation.  The institution will annually calculate the total tuition provided through the tuition assistance plan and officially recognize this cost by reflecting it in their financial system.  From this enabling policy, each institution proposing a tuition assistance program would present in the spring to the Board of Regents their specific plan. 

h.  Board Approval of Tuition and Fee Waivers Pursuant to K.S.A. 76-719c

The Board shall approve all university programs to offer to student tuition and fee waivers, specifically the Board shall review and approve the standards, conditions and requirements “designed to foster the growth, distinction, and stability of the state educational institution and the quality of its educational programs and pursuits.”

i.  State university proposals shall include a statement of purpose, eligibility requirements, award/waiver amounts, financial impact, and a description of the assessment that will be used to measure the efficacy of the award/waiver in achieving the stated goal.

ii.  Typically, proposals shall be submitted to the Board for first reading in May and for final action in June of the year prior to the effective date of the program, i.e. program approved June, 2010 would be effective for fall, 2011.

iii.  Reporting of approved waivers will be added to the existing reporting mechanism for tuition and fee waivers that is collected annually in November.