Coordinated Institutions Rules & Regulations

View Rules & Regulations related to Coordinated Institutions . . .



88-26-1. Definitions.
(a) "Board staff" and "staff" mean the designees of the president and chief executive officer of the state board.
(b) "Community college" has the meaning specified in K.S.A. 74-3201b, and amendments thereto.
(c) "Course of study" and "program" mean a curriculum, the completion of which qualifies a student to receive a degree or a career technical certificate or to engage in a particular field of employment.
(d) "Distance education course" means any course in which faculty and students are physically separated in place or time and in which two-thirds or more of the instruction is provided by means other than face-to-face instruction.
(e) "Distance education program" means any program in which 50 percent or more of the program is delivered by means of distance education courses.
(f) "Institution" means a community college, a technical college, or the Washburn institute of technology.
(g) "Non-accredited private secondary school" means a school that meets all of the following conditions:
(1) The school regularly offers education at the secondary level.
(2) Attendance at the school satisfies the requirements of the compulsory school attendance laws of Kansas.
(3) The school is not accredited by the state board of education.
(h) "Out-of-state or foreign student" means a student who is not a resident of the state of Kansas.
(i) "President and chief executive officer of the state board" means the chief executive officer as described in K.S.A. 74-3203a, and amendments thereto.
(j) "Satisfactory progress" means the progress required by an institution's reasonable satisfactory academic progress policy.
(k) "State aid" means any funds appropriated by the Kansas legislature to the state board for allocation or distribution to institutions.
(l) "State board" means Kansas board of regents.
(m) "Technical college" means any technical college designated pursuant to K.S.A. 72-4472, 72-4473, 72-4474, 72-4475, 72-4477, or 72-4477a, and amendments thereto.
(n) "Washburn institute of technology" means the area vocational school that is affiliated with Washburn university pursuant to K.S.A. 72-4479, and amendments thereto. (Authorized by K.S.A. 72-7514, K.S.A. 74-32,140, and K.S.A. 2014 Supp. 74-32,141; implementing K.S.A. 2014 Supp. 71-201, K.S.A. 71-406, 71-407, K.S.A. 2014 Supp. 71-1803, 72-4480, K.S.A. 74-32,140, and K.S.A. 2014 Supp. 74-32,141; effective Oct. 29, 2004; amended April 10, 2015.)



88-26-2. Accreditation.
(a) Accreditation by the higher learning commission of the north central association of colleges and schools shall be presumptive evidence that the criteria specified in subsection (b) are met.
(b) To be approved by the board for purposes of qualifying to receive state aid, each institution shall be required to meet the following minimum standards:
(1) The curriculum reasonably and adequately ensures achievement of the stated objectives for which the curriculum is offered. The institution shall have policies and procedures in place to evaluate and ensure the quality of its educational programs.
(2) The faculty members hold the credentials appropriate to the academic program offered as follows:
(A) Each faculty member shall possess an academic degree that is relevant to what the individual is teaching and that is at least one level above the level at which the individual is teaching. Alternatively, for each faculty member employed based on equivalent experience, the institution shall establish criteria for minimum equivalent experience that will be used in the appointment process.
(B) Each instructor, including instructors in dual-credit, contractual, and collaborative programs, shall be appropriately credentialed.
(3) The institution makes available to its students support services appropriate for its mission, including advising, academic records, financial aid, and placement, each of which shall meet the following conditions:
(A) The services are readily available and evaluated periodically to determine their overall effectiveness.
(B) The extent of the services provided by the institution and any associated cost to the student are stated in the catalog and other appropriate publications.
(4) The facilities and environs are safe and support learning appropriate for the curriculum.
(5) The institution owns or has secured access to the learning resources and services necessary to support the learning expected of its students, including laboratories, libraries, performance spaces, and clinical practice sites.
(6) The financial resources of the institution are sufficient to reasonably and adequately support its current operations, meet its stated objectives, and continue to do so in the foreseeable future.
(7) The institution engages in systematic and integrated planning. Processes allow the institution to enhance its strengths and minimize its weaknesses in the face of a changing environment.
(8) The institution's governance and administrative structures promote effective leadership and support collaborative processes that enable the institution to fulfill its mission. The governance structure is consistent with the institution's stated objectives and provides for the following:
(A) The governing board is knowledgeable about the institution, provides oversight for the institution's financial and academic policies and practices, and meets its legal and fiduciary responsibilities.
(B) The institution enables the involvement of its administration, faculty, staff, and students in setting academic requirements, policy, and processes through effective structures for contribution and collaborative effort.
(9) The institution operates with integrity in its financial, academic, personnel, and auxiliary functions. The institution demonstrates integrity in the relationship with its internal and external constituents.
(A) The academic freedom of both students and faculty is upheld to the extent permitted by law and governing board policy.
(B) Due process is recognized in the institutional operations.
(C) The institution's practices are consistent with its published procedures.
(D) The institution accurately portrays its practices, services, and programs.
(E) The institution meets all applicable federal and state requirements.
(c) The loss of accreditation by an institution, or for Washburn institute of technology, its affiliated university, shall be presumptive evidence of failure to adhere to the minimum standards set by the board. Each institution that loses its accreditation shall be subject to the loss of state aid unless the institution demonstrates that it meets the minimum standards specified in subsection (b). (Authorized by K.S.A 72-7514, K.S.A. 74-32,140, and K.S.A. 2014 Supp. 74-32,141; implementing K.S.A. 2014 Supp. 71-601, 71-620, K.S.A. 71-801, K.S.A. 2014 Supp. 71-1803, 72-4480, K.S.A. 74-32,140, and K.S.A. 2014 Supp. 74-32,141; effective Oct. 29, 2004; amended April 10, 2015.)



88-26-3. Admissions.
To be academically eligible for admission to any community college or technical college or to the Washburn institute of technology, each applicant shall be required to meet one of the following criteria:
(a) Be a graduate of an accredited high school, a graduate of a non-accredited private secondary school, or a recipient of a state-issued or state-recognized high school equivalency credential;
(b)(1) Be enrolled in either an accredited high school or a non-accredited private secondary school, at either of the following:
(A) The tenth-grade, eleventh-grade, or twelfth-grade level; or
(B) the ninth-grade level if the applicant is classified by a school district as gifted, as defined in K.A.R. 91-40-1; and
(2)(A) Have an ACT or SAT score at or above the national average, or have a cumulative high school GPA of 3.0 or above; or
(B) have been determined by the community college or technical college or the Washburn institute of technology, after evaluating the applicant's educational credentials, to be able to benefit from the courses in which the applicant wishes to enroll; or
(c)(1) Be 18 years of age or older; and
(2) have been determined by the community college or technical college or the Washburn institute of technology, after evaluating the applicant's educational credentials, to be able to benefit from the courses in which the applicant wishes to enroll. (Authorized by K.S.A. 72-7514, 74-32,140, and K.S.A. 2014 Supp. 74-32,141; implementing K.S.A. 71-801, 72-4469, K.S.A. 2014 Supp. 72-4470a, K.S.A. 74-32,140, and K.S.A. 2014 Supp. 74-32,141; effective Oct. 29, 2004; amended April 10, 2015.)



88-26-4. Credit.
(a) Transfer credit. Each institution shall accept credits from all courses that are substantially equivalent to those offered at the institution, including courses that have been determined by the state board through the alignment process or the transfer and articulation process to be substantially equivalent. Any institution accepting transfer credit may evaluate the applicability of the credit towards meeting program requirements. Any institution may award credit for other documented learning experiences.
(b) Advanced standing. Any institution may award credit for advanced standing based on the policies adopted by that institution's governing board.
(c) Credit for lecture, laboratory, and other classes. Each institution shall record one semester hour of credit for any student attending a lecture class, if the student has made satisfactory progress in the class and the class consists of at least 750 minutes of class instruction, plus time allocated for a final exam. Each institution shall record one semester hour of credit for any student attending a laboratory class, if the student has made satisfactory progress in the class and the class consists of at least 1,125 minutes. Each institution shall record one semester hour of credit for any student who completes at least 2,700 minutes in on-the-job training, internships, or clinical experiences in health occupations. The number of semester hours of credit recorded for each distance education course shall be assigned by the institution that provided the course, based on the amount of time needed to achieve the course competencies in a face-to-face format. (Authorized by K.S.A. 72-7514, 74-32,140, and K.S.A. 2014 Supp. 74-32,141; implementing K.S.A. 2014 Supp. 71-601, K.S.A. 71-801, 74-32,140, and K.S.A. 2014 Supp. 74-32,141; effective Oct. 29, 2004; amended April 10, 2015.)



88-26-5. Graduation or completion requirements. (a) Any community college may award the associate in arts degree, the associate in science degree, or the associate in general studies degree to each student who has satisfactorily completed 60 or more credit hours in a curriculum that parallels that of a Kansas public university for freshmen and sophomores.
(b) Any community college or technical college may award the associate in applied science degree to each student who has satisfactorily completed a program in a career technical curriculum consisting of at least 60 credit hours but not more than 68 credit hours, in which at least 15 credit hours in general education and at least 30 credit hours in the area of specialized preparation are required. The 68-credit-hour maximum shall not apply to any programs having external accreditation or industry requirements that exceed the 68-credit-hour limit.
(c) Any institution may grant a career technical certificate to each student who has satisfactorily completed any technical program that is less than 60 credit hours in length but is more than 15 credit hours.
(d) Any institution may award a certificate of completion to each student who has satisfactorily completed a course of study not exceeding 15 credit hours. (Authorized by K.S.A. 72-7514, 74-32,140, and K.S.A. 2014 Supp. 74-32,141; implementing K.S.A. 71-801, 74-32,140, and K.S.A. 2014 Supp. 74-32,141; effective Oct. 29, 2004; amended April 10, 2015.)



88-26-6. Approval of programs. (a)(1) Except as specified in paragraph (a)(2), each program to be offered by an institution shall be required to be approved by the state board before the program is actually offered by the institution. The institution shall submit an application for approval of the program to the state board.
(2) If an associate in applied science degree program has been approved by the state board in accordance with paragraph (a)(1), the institution may subsequently offer within the program a separate certificate of completion or a separate career technical certificate based on credits earned within that program.
(b) The application for approval shall provide information that establishes each of the following:
(1) There is a documented state, regional, or local need for the proposed program.
(2) The institution has the physical and human resources to deliver the program.
(3) The delivery of the program is financially feasible for the state and the institution.
(4) The program does not unnecessarily duplicate any existing programs of the other institutions within the state.
(c) Upon receipt of an application, the application shall be reviewed by board staff, and a determination shall be made whether the requirements specified in subsection (b) have been met.
(d) If the board staff determines that the requirements specified in subsection (b) have been met, the program shall be recommended by the board staff for approval by the state board. The institution shall be notified by the board staff, in writing, of the recommendation.
(e) If the board staff determines that the information provided does not meet all of the requirements specified in subsection (b), the institution shall be notified by the board staff, in writing, of the determination, which shall include in the notice the reason or reasons for the determination. The institution shall also be notified by the board staff of the right to request a review of the determination. (Authorized by K.S.A. 72-7514, K.S.A. 74-32,140, and K.S.A. 2014 Supp. 74-32,141; implementing K.S.A. 71-801; effective Oct. 29, 2004; amended April 10, 2015.)


88-26-7. Residence determination for state aid purposes. (a) Each institution shall determine residency, for state aid purposes, pursuant to statutes or regulations that apply to determination of residency by the institutions, including, for community colleges, K.S.A. 71-406 and K.S.A. 71-407 and amendments thereto. The factors that may be considered in determining residency for state aid purposes shall include, when applicable or appropriate, a Kansas driver’s license, evidence of payment of Kansas real estate taxes, payment of Kansas income taxes, reliance on Kansas sources for support, acceptance of permanent employment in Kansas, ownership of a home in Kansas, registration to vote in Kansas, and commitment to an educational program that indicates an intent to maintain a permanent presence in Kansas upon graduation.
(b) The governing board of each institution shall consider L. 2015, ch. 76, sec. 3, and amendments thereto, when setting tuition rates based on residency. (Authorized by K.S.A. 71-406, 72-7514, 74-32,140, and K.S.A. 2014 Supp. 74-32,141; implementing K.S.A. 71-406, 71-407, K.S.A. 2014 Supp. 71-620, 71-1803, and 72-4480; effective Oct. 29, 2004; amended April 10, 2015; amended, T-88-8-10-15, Aug. 10, 2015; amended Dec. 18, 2015.)



88-26-8. Determination of student residency. (a) For purposes of state aid, the president of each institution shall designate a person, referred to in this regulation as the "admissions officer," to determine the residency of each student enrolled in the institution.
(b) The enrollment forms of each institution shall include questions that enable the admissions officer to identify the residency of each student for state aid purposes. (Authorized by K.S.A. 71-406, 72-7514, 74-32,140, and K.S.A. 2014 Supp. 74-32,141; implementing K.S.A. 71-406, 71-407, K.S.A. 2014 Supp. 71-620, 71-1803, 72-4480; effective Oct. 29, 2004; amended April 10, 2015.)