Site Coordinator Information and Resources

Site Coordinator Page

October is Apply Kansas Month!  Listed below are all the steps and materials you need to run a successful event for your senior class.

2022 Site Coordinator Training Recording


Step 1:  Outline the Plan

  • Set the date of your event
  • Register with Apply Kansas
  • Develop a plan, timeline & create a planning team
  • Promote the event
  • Engage volunteers & the community
  • Order your Apply Kansas Giveaways (ordering closed for 2022 campaign

Step 2: Promote your event

  • Post on all forms of communication (school website, social media, announcements, etc.)
  • Encourage sharing of events
  • Send event reminders
  • Utilize Apply Kansas logos & hashtags
  • Engage the community in sharing encouragement & supportive messages

Step 3:  Prepare your Seniors before Application Event

  • Provide classroom lessons for seniors to learn the steps, timeline & requirements needed for applications
  • Have students update their IPS postsecondary plans with any changes that were made over summer break
  • Send home worksheets to collect personal information from home to have ready for application event

*these lessons could be delivered in-person, delivered through advisory/seminar curriculum or via video with a flipped classroom concept.

Step 4:  Host your Event & Celebrate

  • Host an application day or window for virtual events
  • Ask students to share their “I Applied” pictures on social media from event
  • Share your event, and encourage student/parents/families to do the same
  • Provide FAFSA completion resources or follow up event information.
  • Student sign out survey- to gather required data- (Electronic Surveys are the easiest for you)

Step 5:  Report Event

Reporting your Apply Kansas Event data is the only requirement of participating in this program. At a minimum you’ll need to submit the following information to us at the conclusion of your event:

  • Number of seniors who submitted an application
  • Total Number of college applications submitted
  • Number of KS Public Colleges receiving applications

Surveys to help you collect this data: 

Electronic Student Checkout Survey (Copy this google form and make it your own)

Paper Student Checkout Form Template #1

Paper Student Checkout Form Template #2

Event Summary Survey to submit your total numbers for Apply Kansas program

Report event date & student-level data to Apply Kansas by Nov 18, 2022


Site Coordinator Manual
Site Coordinator Checklist
Apply Kansas Fee Waiver
Kansas Admissions Information
College Research Worksheet
College Application Worksheet
Additional Site Coordinator Materials from ACAC National Campaign

Kansas Institutions Waiving Application Fees for Apply Kansas Month 

Apply Kansas Graphics & Posters (Google Drive of Resources)

Planning Resources